Champaign County Bikes Org, Inc NFP is an IRS 501(c)3 registered organization.
The mission of Champaign County Bikes is to encourage and facilitate bicycling as transportation and recreation, and to promote public awareness of the benefits that bicycling brings to our community.
We are working to become a model bicycle community by:
- Re-awakening our county to the rights of bicyclists and sharing the road safely, as well as encouraging responsible bicycling.
- Promoting education, dispensing information, planning events and coordinating among various groups interested in bicycling.
- Encouraging legislation that promotes responsible driving with regard to the safety of bicyclists and pedestrians.
- Coordinating with local governments and community organizations to promote bicycle issues including Complete Streets and infrastructure improvements.
- Developing and promoting bike routes and maps for a variety of bicycling uses.
CHAMPAIGN COUNTY BIKES ORGANIZATION, INC.
ARTICLE I. NAME
This organization shall be known as the “Champaign County Bikes Organization, Inc.” Other equivalent references shall be CCB, Champaign County Bikes or ChampaignCountyBikes.org
ARTICLE II. MISSION & OBJECTIVES
The mission of Champaign County Bikes Organization, Inc. is to encourage and facilitate bicycling as transportation and recreation, and to promote public awareness of the benefits that bicycling brings to bicyclists, our community and the world.
We are working to become a model bicycle community by
- Re-awakening our county to the rights of bicyclists and sharing the road safely, as well as educating and encouraging responsible bicycling
- Promoting education, dispensing information, planning events, and coordinating among various groups interested in bicycling
- Encouraging legislation that promotes responsible driving with regard to the safety of bicyclists and pedestrians
- Coordinating with local governments and community organizations to promote bicycle issues including the complete streets concept and infrastructure improvements
- Developing and promoting bike routes and maps for a variety of bicycling use
ARTICLE III. MEMBERSHIP
1. Membership in CCB is open to all persons of all ages residing in the community or supporting the mission and objectives of CCB.
2. Membership dues are $5.00 annually per individual or $10 for a family (single mailing address, no DNA test required), which entitles one to all privileges and benefits.
3. Each fee-paying adult is entitled to one vote on matters brought before the membership.
4. Membership will be annual, renewable each September 1st.
5. Members will be notified of dues by way of the email list. Notice of renewal will appear in July and August.
6. An annual meeting of the membership will be held each September.
ARTICLE IV. OFFICERS AND THEIR DUTIES
1. The organization will be governed by a Board and guided by a Steering Committee. The Board will possess the following elected officers to serve one year terms:
- Chair: will serve as coordinator of CCB meetings and events. The Chair will serve as the chairperson of the Board of Directors of the corporation as well as the Steering Committee.
- Vice Chair: will inherit the duties of the Chair in his or her absence and coordinate publicity efforts.
- Secretary: will handle club correspondence, serve as keeper of the by-laws and official documents, and record the meeting minutes.
- Treasurer: will oversee all CCB finances and transactions, including dues and receipts from sales. The treasurer will manage a checkbook and file the appropriate tax records, plus provide a monthly report at the regular meetings.
- Fifth Wheel: an at large member who will assist with membership, maintain membership list, and handle communications.
2. The Steering committee will include the Board members and at large members who represent local and state bicycling organizations such as: Prairie Cycle Club, theBikeProject.org, UIUC racing, League of Illinois Bicyclists, and so on.
3. The Board will meet at least quarterly either as part of a regular membership or steering committee meeting or as needed at a convenient time and place arranged by the Chair. The following will be determined by a majority vote of the Board:
- Corporation business and finances
4. The Steering Committee will meet monthly or as part of a regular membership meeting or as needed at a convenient time and place arranged by the Chair.
- Upcoming events, including displays, rides, field trips, community advocacy needs, educational efforts, etc.
- Other actions as determined by the board.
5. These officers and Steering Committee members will receive no compensation for their services.
6. A quorum will be defined as a majority of the Board or as a majority of the Steering Committee (depending on the type of meeting) present either physically or by interactive electronic means.
7. All meetings of the board or steering committee will be open to the membership and announced in advance electronically at least 24 hours in advance whenever possible. However, the board and steering committee may conduct needed business electronically which will be summarized in the minutes of the following meeting.
ARTICLE V. ELECTORAL PROCESS
- Officers and Steering Committee members will be elected to annual terms.
- There will be no limit to the number of terms an individual may serve.
- Officer elections will occur in September and be conducted as follows:
- Officer nominations will be taken prior to the September CCB Annual meeting with the results and any statements from the nominees to be published to the CCB email list.
- Time for these statements will also be made available prior to the election at the annual meeting.
- Any club member in good standing may run for office.
- Each fee-paying membership (2 for family memberships) will have one vote for each office position.
- A ballot will be published on the CCB docs.google.com website for those members unable to attend the meeting and wishing to vote absentee. Ballots must be received by the secretary by noon on the day of the annual meeting to be included in the tally.
- Officers will be elected by whoever receives the most votes on a written ballot of the members attending the annual meeting, plus the absentee votes.
4. To ensure a smooth transition, old and new officers may work closely until the new officers are installed at the first Board meeting following elections.
- The past Chair may serve as a non-voting consultant to the Board of Directors.
- The retiring Vice Chair may assume this function if the Chair is unavailable.
ARTICLE VI. IMPEACHMENTS AND RESIGNATIONS
- In the event of the death, debilitating illness, or resignation of one of the officers, an impromptu election will be conducted at the next meeting of the Board, following the same guidelines as above.
- Any member performing acts of malicious intent towards the corporation, its members or its property, such as theft or vandalism, will have their membership terminated upon examination of the evidence and decision by the Board. The corporation reserves the right to prosecute any serious offenders.
- An officer may be removed from office by a two-thirds vote of those present at a monthly meeting. The officer in question will be given two weeks to provide evidence in his or her behalf before a vote is taken.
ARTICLE VII. MEETINGS
The organization will hold a business meeting of the entire membership at least quarterly at a regular time and place determined by the board and designated in the monthly calendar published on the ChampaignCountyBikes.org website. The agenda will consist of the previous meeting’s minutes, old and new business, upcoming events, a treasurer’s report, and a formal program, if possible. The agenda will be published to the CCB docs.google.com website for discussion prior to the meeting. An annual membership meeting for the purposes of election of officers will be conducted each August.
ARTICLE VIII. THE TREASURY
- All club funds will be maintained in an account in the name of the Champaign County Bikes Organization, Inc.
- Access will be delegated to the Chair and the Treasurer.
- Funds will be allocated by a majority vote of the Board.
- Deficit spending is prohibited.
- A treasurer’s report will be given at the regular quarterly meetings.
- In the event of dissolution of the corporation, any remaining funds will be donated to a bicycling related not-for-profit organization.
ARTICLE IX. BY-LAW AMENDMENTS
Amendments and additions to this document may be conducted by the following procedure:
- A sponsor of an amendment will forward the idea to the secretary, who will present it to the Board of Directors. Only members of CCB, Inc. may be sponsors.
- The amendment will be read at the next meeting and published in the CCB docs.google.com website along with an absentee ballot.
- The amendment will be voted on at the following meeting, a two-thirds vote of the members present, plus the absentee votes being required to pass the motion. Absentee votes must be received no later than the day before the meeting to be counted.
ARTICLE X. MISCELLANEOUS
- The organization will make every effort to publish at least monthly updates to the docs.google.com website to be accessible by each paying membership.
- The ChampaignCountyBikes.org website will convey all club events, meetings, advocacy opportunities and other items of interest.
- Anyone may contribute to the CCB docs.google.com website provided the article is legible, in good taste, and of bicycling interest.
Duly sworn and enacted by the powers vested in the Board of Directors of the Champaign County Bikes Organization, Inc., Month, Year
(Based on the Astronomy Society bylaws as modified by Audrey Ishii, Charlie Smyth & the CCB SC)